Get secure, compliant email archiving

Patrina's SEC-compliant email archiving solution utilizes the unique strengths of our PatriArch, PowerLine, and FailSafe services. Patrina's email service processes, indexes, and compresses your emails; provides SEC third-party-compliant storage; generates a daily audit report of key words; provides an electronic memo annotation feature of emails to document your surveillance; generates a surveillance report showing which emails were reviewed by whom and when; and provides online access.

Features:
  • Supports RFC822 and Exchange (5.5 and 2000+).
  • Compresses your email to minimize storage.
  • Provides security to restrict searches to authorized users only.
  • Process, create, and update email index database (including To, From, Date, and Subject).
  • Creates a searchable full-text database of emails and attachments.
  • Run a "Key Word Search" and create reports to be used by compliance for monitoring.
  • Secure SAS 70/SysTrust environment for data storage.
  • Access to email via Patrina's PowerLine service for compliance sampling of emails/attachments and audit support. All email information processed with Patrina PatriArch software can be reprinted as hard copy, sent as a fax, or forwarded via email; copies of emails processed by Patrina can be made available on a CD or DVD each month. CD or DVD copies will contain an index database for the email messages; PatriArch software will be available on the CD or DVD, the compliance officer's desktop, or a combination of both.
Benefits:
  • Immediate compliance: Both SEC 17a-3 and 17a-4.
  • Fast and easy search capability: Full-text indexing for rapid searches for exact or similar words in the Subject, Message, and Attachments areas. Frequently used search queries can be saved.
  • Better control over your digital information: Key word list utility creates a report of all emails containing defined words and phrases.
  • More flexibility when generating reports: Usage reports provide audit statistics on emails that have been opened and examined, when, and by whom.
"Patrina provides a service that helps ease the burden of a broker dealer in complying with its Books and Records regulatory requirement. The system is very user friendly."
  • Sam Guidetti, Director of Compliance, Hill,Thompson, Magid, & Co., Inc.